AGENDA

9-11 June 2026 | Kosrae State

Zoom link: 

https://comfsm.zoom.us/j/3061339702?pwd=dnM3UmJKWW83V0JFdjhCNDNMbmVsUT09&omn=93048926703  Meeting ID: 306 133 9702  Passcode: 133187 

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1. Call to Order 

2. Opening Prayer 

3. Reading of the Mission Statement 

4. Roll Call; Declaration of Quorum 

5. Review of Agenda 

6. Approval of Minutes 

a. 7-9 April 2026

7. Communications from the Office of the President (OTP) 

   1. 1. 15 April: Meeting with Mr. Ishizaki Takahiro 

      2. 22 April: REL Pacific Governing Board Virtual Meeting 

      3. 27 April: Meeting with Japanese Ambassador H.E. Kagomiya Nobuo 

      4. 6 May: Meeting with FSM DOE Secretary, the Hon. Gardenia Aisek and Atty. Marstella Jack 

      5. 12-13 May: Presentation & Faculty Workshop with Dr. Lee Ullmann 

      6. 13 May: Meeting with FSM DOE Secretary, the Hon. Gardenia Aisek and Team 

      7. 14 May: Meeting with Pohnpei Chamber of Commerce and Dr. Lee Ullmann 

      8. 22 May: COM-FSM and FSM-FMI Campus Commencement Exercises

8. Regents Reports 

   1. 1. Chair, FSM National Government 

      2. Vice-Chair, Kosrae State 

      3. Secretary & Treas., Yap State 

      4. Regent, Pohnpei State 

      5. Regent, Chuuk State 

9. President’s Report  ppt

   1. 1. President

      2. Vice President for Innovation & Sustainability (VPIS)

         1. 1. 1. Financial Status Report: Comptroller ppt

               2. Raymond & James Investment Report

               3. Cooperative Research and Extension Report

      3. Vice President for Enrollment Management and Student Services (VPEMSS) ppt

         1. 1. 1. Student Body Association (SBA) President/Representative

      4. Vice President for Instructional Affairs (VPIA) ppt

      5. Vice President for Institutional Effectiveness and Quality Assurance (VPIEQA)

10. Old Business

1. Review of Chapter 6 (Human Resources) Policies 

1. Board Policy No. 6037 – Compassionate Support (Deferred)

11. New Business

1. Review of Chapter 1 (Board of Regents) Policies

1. Board Policy No. 1312 – Quorum for Transaction of Business

2. Board Policy No. 1313 – Meeting Minutes

3. Board Policy No. 1320 – Attendance and Vacancies

2. Review of Chapter 3 (Instructional Affairs) Policies

1. Board Policy No. 3001 – Catalog Limitations

2. Board Policy No. 3002 – Academic Year

3. Board Policy No. 3003 – Summer Session

3. Review of Chapter 4 (Student Services) Policies

1. Board Policy No. 4407 – Change of Major and/or IDP

2. Board Policy No. 4502 – Final Grades

3. Board Policy No. 4707 – Satisfactory Academic Progress

4. Board Policy No. 4708 – Appeal of Financial Aid Suspension

4. Review of Chapter 5 (Fiscal Affairs) Policies

1. Board Policy No. 5601 – Establishment of Accountability and Movement of Assets

2. Board Policy No. 5604 – Use of Instructional Equipment

5. Review of Chapter 6 (Human Resources) Policies

1. Board Policy No. 6012 – Social Security

2. Board Policy No. 6013 – Holidays

6. Review of Chapter 7 (Facilities & Maintenance) Policies

1. Board Policy No. 7004 – Student Transportation

7. Review of Chapter 8 (Information Technology) Policies

1. Board Policy No. 8900 – Cybersecurity

12.Miscellaneous 

1. Board Policy No. 5602 – Depreciation

1. The Policy was last reviewed in 2014. A revised version will be drafted by the VPIS and Chuuk Campus A/g Dean for presentation at the next Board meeting. 

2. 5-year Board of Regents Master Planning Calendar (2027-32)

3. Recommendation on Matured CDs
4. Internal Audit Function – Contractual Services and Funding Support

13. Next Meeting: Late August, early September in Chuuk. 

14. Executive Session 

15. Adjournment 

16. **Action Items