Board of Regents

Zoom link: https://comfsm.zoom.us/j/3061339702?pwd=dnM3UmJKWW83V0JFdjhCNDNMbmVsUT09&omn=92114089396

Meeting ID: 306 133 9702
Passcode: 133187

1. Call to Order
2. Opening Prayer
3. Reading of the Mission Statement
4. Roll Call; Declaration of Quorum
5. Review and Approval of the Agenda
6. Approval of Minutes
   
   1. 4- 5 December 2025, Board Meeting
7. Communications from the Office of the President (OTP)
   
   1. 12-13 January: ACCJC Transparency, Storytelling and Value Literacy Project Regional Convention
   2. 20 January: Public Hearing Notice for the Education Committee
   3. 21 January: COM-FSM Engagement in the FSM Cybersecurity
   4. 23 January: Lunch meeting with the Pohnpei State Chamber of Commerce
   5. 28 – 30 January: COM Land Grant Board Meeting
   6. 2 February: Meeting with Dr. Whitney McDowell re: Stacking Credentials
   7. 5 February: COM-FSM 2027 Budget Review (FSM President’s Office)
   8. 24 February – 8 March: Duty Travel to Yap State for Handover Ceremony (FSM-FMI Campus)
   9. 12 March: Meeting with Dr. Lee Ullmann
   10. 24 March: Meeting with Human Rights Team
   11. 25 March: Accounting Technician Level II Certification Award Ceremony
8. Regents’ Reports
   a. Chair, FSM National Government
   b. Secretary & Treasurer, Yap State
   c. Regent, Pohnpei State
   d. Regent, Chuuk State
   e. Regent, Kosrae State
   
9. President’s (SLT) Reports
   
   1. President ppt
   2. Vice President for Innovation & Sustainability
      
      1. Financial Status Report: Comptroller ppt
      2. Cooperative Research and Extension
      3. Raymond and James Updates ppt
   3. Vice President for Enrollment Management and Student Services
      
      1. Student Body Association (SBA)
   4. Vice President for Instructional Affairs
   5. Vice President for Institutional Effectiveness and Quality Assurance
10. Old Business
    
    1. Review of Chapter 1 (Board of Regents) Policies
       
       1. Board Policy No. 1490 – Consolidated Policies for the Endowment Fund
    2. Review of Chapter 6 (Human Resources) Policies ppt
       
       1. Annual Leave Carryover Cap Implementation Procedures – BP6010
       2. Board Policy No. xxxx – Compassionate Support
    3. Review of Chapter 7 (Facilities & Maintenance) Policies
       
       1. Board Policy No. 7001 – Facilities Operation and Maintenance Fund
11. New Business
    
    1. Review of Chapter 1 (Board of Regents) Policies
       
       1. Board Policy No. 1340 – Annual Report
       2. Board Policy No. 1350 – Periodic Survey
       3. Board Policy No. 1400 – Financial Management
    2. Review of Chapter 3 (Instructional Affairs) Policies
       
       1. Board Policy No. 3203 – Course Discontinuation
       2. Board Policy No. 3204 – Program Deletion
       3. Board Policy No. 3206 – Course Outlines
    3. Review of Chapter 4 (Student Services) Policies
       
       1. Board Policy No. 4500 – Early Warning Deficiency Notices
       2. Board Policy No. 4501 – Mid-Term Grades
       3. Board Policy No. 4335 – Withdrawing from All Courses
       4. Board Policy No. 4406 – Auditing Courses
    4. Review of Chapter 5 (Fiscal Affairs) Policies
       
       1. Board Policy No. 5111 – Indirect Cost
       2. Board Policy No. 5301 – Procurement
       3. Board Policy No. 5500 – Financial Reporting
       4. Board Policy No. 5607 – Non-payment of Plant, Trees and Crops Planted on College Property
       5. Board Policy No. 5700 – Bookstore Operation
       6. Board Policy No. 5721 – Dining Hall Operation
    5. Review of Chapter 8 (Information Technology Policies (to be presented by the IT Consultant)
       
       1. Board Policy No. 8800 – College-Owned Devices
12. Miscellaneous
    
    1. College Retirement Plan   Item Agenda
    2. Review COM-FSM Facilities Fee Schedule
       
       1. COM-FSM Facilities Fee Schedule
13. Executive Session
    
    1.  
14. Next Meeting
15. Adjournment

**Action Item