Board of Regents

Zoom link
https://comfsm.zoom.us/j/3061339702? pwd=dnM3UmJKWW83V0JFdjhCNDNMbmVsUT09&omn=94670540507
Meeting ID: 306 133 9702
Passcode: 133187

1. Call to Order
2. Opening Prayer
3. Reading of the Mission Statement
4. Roll Call; Declaration of Quorum
5. Review and Approval of the Agenda
6. Approval of Minutes
   
   1. 10-12 June 2025 Board Meeting
7. Communications from the Office of the President (OTP)
   
   1. 1 July 2025: Memorandum: Administrative Leave for Pohnpei State Special Elections
   2. 10 July 2025: Memorandum: Administrative Leave for Sapwuahfik Massacre Holiday
   3. 21 July 2025: Letter from Pohnpei State Governor re: Joint-Use Baseball Field
   4. 6 August 2025: Pre-JEMCO Meeting
   5. 8 August 2025: Meeting with Ramp & Mida
   6. 12 August 2025:
      
      1. MOU Signing for the Nett Point Hatchery
      2. Congressional Education Committee Meeting
   7. 13 August 2025: Meeting with Gender Consultant Anna Cowley (Draft FSM Gender Policy)
   8. 20 August 2025: Accounting Technician Graduates Ceremony
   9. 21 August 2025: Meeting with Dr. Nicole Yamase (United Nations Ocean Summit in France)
8. Regents’ Reports
   
   1. Chair
   2. Vice-Chair
   3. Secretary/Treasurer
   4. Regent, Kosrae State
   5. Regent, FSM National Government
9. President’s Report
   
   1. President
   2. Vice President for Innovation & Sustainability
      
      1. Financial Status Report: Comptroller
      2. Investment Report: Raymond and James
      3. Cooperative Research and Extension Report
   3. Vice President for Enrollment Management and Student Services
      
      1. Student Body Association (SBA)
   4. Vice President for Instructional Affairs
   5. Vice President for Institutional Effectiveness and Quality Assurance
10. Old Business
    
    1. Review of Chapter 1 (Board of Regents) Policies
       
       1. Board Policy No. 1450 – Endowment Fund Policy (to be presented by the VPIS)
    2. Review of Chapter 5 (Fiscal Affairs) Policies (to be presented by the VPIS)
       
       1. Board Policy No. 5014 – Disposal of Surplus Properties
    3. Review of Chapter 6 (Human Resources) Policies
       1. 1. Board Policy No. 6010 – Leave Policy (Annual Leave)

       Note: BP No 6010 was not endorsed by the Executive Committee (EC), thus deferred to the December meeting providing proper review and endorsement by the relevant committees.

    4. Review of Chapter 8 (Information Technology) Policies
       
       1. Board Policy No. 8600 – Computer Hardware Acquisition Guidelines
    5. Program Modifications
       
       1. Associate of Science in Public Health Program
       2. Associate of Science in Computer Information System Program
       3. Certificate of Achievement in Law Enforcement Program
       4. Associate of Applied Science in Building Technology Program
11. New Business
    
    1. Review of Chapter 1 (Board of Regents) Policies
       
       1. Board Policy No. 1220 – Officers of the Board and President Policy (to be presented by the VPEMSS)
       2. Board Policy No. 1510 – Associate Degree Programs Policy (to be presented by the VPIA)
       3. Board Policy No. 1520 – Certificate of Achievement and Programs Policy (to be presented by the VPIA)
    2. Review of Chapter 2 (General Institution) Policies
       
       1. Board Policy No. 2200 – Participatory Governance Policy (to be presented by the VPEMSS)
    3. Review of Chapter 3 (Instructional Affairs) Policies (to be presented by the VPIA)
       
       1. Board Policy No. 3112 – Course Grading Policy
       2. Board Policy No. 3113 – Grade Point System Policy
    4. Review of Chapter 4 (Student Services) Policies (to be presented by the VPEMSS)
       
       1. Board Policy No. 4208 – Transfer Students and Transfer Credits Policy
       2. Board Policy No. 4209 – Readmission Policy
       3. Board Policy No. 4802 – Transcript Policy
    5. Review of Chapter 6 (Human Resources) Policies
       1. 1. Board Policy No. 6005 – Positions and Classes of Positions Policy
          2. Board Policy No. 6006 – Kinds of Positions and Appointments Policy

       Note: Board Policies under Chapter 6 were not endorsed at the EC level. The EC deferred said policies to the next Board meeting in December providing they are all properly reviewed and endorsed by the relevant committees.

    6. Review of Chapter 7 (Facilities and Maintenance) Policies (to be presented by the VPEMSS)
       
       1. Board Policy No. 7006 – COM-FSM Closed Circuit Television (CCTV) Monitoring and Recording Policy
    7. Review of Chapter 8 (Information Technology) Policies (to be presented by the ITO Consultant)
       1. 1. Board Policy No. 8000 – Technology Fee Policy
          2. Board Policy No. 8940 – Artificial Intelligence (AI) Policy

       Note: BP No 8000 was not endorsed by the Executive Committee (EC), thus is deferred to the December meeting providing proper review and endorsement by the relevant committees.

12. Miscellaneous
13. Next Meeting: Tentatively scheduled for 2-5 December 2025 in Yap.
14. Executive Session
15. Adjournment

**Action Item

(08/24/25)