Board of Regents

AGENDA

December 11-14, 2023
9:00 AM, Kosrae and Pohnpei Time | 8:00 AM, Chuuk and Yap Time

Zoom link
https://comfsm.zoom.us/j/3061339702?pwd=dnM3UmJKWW83V0JFdjhCNDNMbmVsUT09&omn=91062866199
Meeting ID: 306 133 9702
Passcode: 133187

December 12, 2023 – Day 2

Zoom link
https://comfsm.zoom.us/j/3061339702?pwd=dnM3UmJKWW83V0JFdjhCNDNMbmVsUT09&omn=94046294725
Meeting ID: 306 133 9702
Passcode: 133187

1. Call to Order
2. Opening Prayer
3. Reading of the Mission Statement
4. Roll Call; Declaration of Quorum
5. Election of Officers
6. Review of Agenda
7. Approval of Minutes
   1. September 21-22, 2023, Board meeting**
8. Communications
   1. November 29, 2023, DECEM Invitation Letter: Chemical Project Management
   2. December 4, 2023, FSM R&D Solicitation Letter: 3rd FSM R&D Conference 2024
   3. December 7, 2023, DECEM: Air Conditioning & Refrigeration Training Pods Donation
9. Regents’ Reports
10. President’s Report
    1. President
       1. Personnel Audit Report by Elizabeth Bare, Personnel Audit Consultant
       2. PeopleAdmin Update by Gee L. Bing, Human Resources Consultant
    2. Vice President for Enrollment, Management and Student Services
    3. Vice President for Administrative Services
       1. Financial Status
       2. Raymond and James (Investment) Report -(Presentation on 11 December)
          1. COM-FSM Reserves Fund
          2. COM-FSM Endowment Fund
    4. Vice President for Instructional Affairs
    5. Vice President for Cooperative Research and Extension
    6. Vice President for Institutional Effectiveness and Quality Assurance
       1. IT Report by Dhiraj Bhartu, Information Technology Consultant
11. Old Business
    1. Review of Chapter 4 (Student Services) Policy**
       1. Board Policy No. 4320 – Course Adding, Dropping and Schedule Change Policy (amendments)
       2. Board Policy No. 4330 – Course Withdrawal Policy (amendments)
       3. Board Policy No. 4408 – Change of Student Schedule (deletion)
    2. Review of Chapter 8 (Information Technology) Policy**
       1. Board Policy No. 8900 – Computer Technologies (amendments)
    3. Board Master Planning Calendar
12. New Business
    1. FY 2025 Operations Budget**
       1. Consolidated FY 2025 Operations Budget
    2. FY 2025 FSM-FMI Budget**
       1. FY 2025 FSM-FMI Budget
    3. FY 2025 Auxiliary Enterprise Budgets**
       1. FY 2025 Bookstore Budget
       2. FY 2025 Dining Hall Budget
    4. FY 2025 Board of Regents Budget**
    5. FY 2025 Supplemental Education Grant (SEG) Budget**
    6. Review of Chapter 2 (General Institution) Policy**
       1. Board Policy No. 2302 – Mental Health & Well-being (New)
    7. Review of Chapter 4 (Student Services) Policy**
       1. Board Policy No. 4914 — Sexual Misconduct Policy for Students (New)
       2. Board Policy No. 4901– Sexual Harassment Policy for Students (Deletion)
    8. Review of Chapter 5 (Administrative Services) Policy**
       1. Board Policy No. 5001 – Budget Preparation and Approval (leave as is)
       2. Board Policy No. 5002 – Budget Reprogramming (leave as is)
       3. Board Policy No. 5003 – Use of Positive Fund Balance (amendments)
       4. Board Policy No. 5004 – Increase in Approves Budget Expenditure (amendments)
       5. Board Policy Nos. 5105, 5109 & 5350 – to be renumbered 5008-5010, respectively.
    9. Review of Chapter 6 Human Resources Policy
       1. Board Policy No. 6036 — Remote Work Policy (New)
13. Executive Session
    1. Evaluation of the President**
    2. Board Self-Evaluation**
14. Next Meeting
15. Adjournment

**Action Item

(12/13/23)